Whether your school needs a short-term or long-term solution, we are here to help. From filling in for a month or two due to turnover or retirement - to providing any or all of the following services on an annual contract - we do it all.
In addition, all services include providing guidance on OCAS coding issues and requirements and representation on these matters when communicating with the Financial Accounting Department of the Oklahoma State Department of Education.
Our Treasury and Reporting services include monthly coding and receipt of all revenue and reconciliation with month-end cash balances. Monthly budget tracking and financial statements are provided to the board and the administration as well as a running fund balance projection for the end of the year. Preparation of the annual Estimate of Needs is also included. Forms 307 and 308 for the addition of appropriations are prepared on an as-needed basis.
Our Payroll services include processing regular and special payrolls and payment of all payroll liabilities, including taxes, teacher's retirement and insurance benefits. In addition, we prepare and file all payroll tax reports and ensure proper coding for claiming expenses under state and federal programs.
Our Personnel Services include submissions of your personnel report to the State Department of Education by the required deadlines in creating and maintaining personnel reporting throughout the school fiscal year. We assist with answering and resolving any issues that may arise with the State Department of Education.
Accounts Payable services include the processing and issuing of purchase orders for appropriated and activity funds, payments from those purchase orders and reviewing the coding of expenditures to ensure compliance with regulatory agencies. Our firm is also available at any time to answer technical or process-related questions.
Federal Program services include assisting in submitting applications and budgets as well as preparing monthly claims for reimbursement. We perform a year end reconciliations for all federal programs claimed during the fiscal year in comparison to the reported OCAS data to ensure proper reporting. We can also assist in preparing an annual SEFA upon request.
An optional addition to our contract (if applicable) is preparation of the annual Form 990 tax return for exempt organizations. Our firm is committed to helping you stay in compliance with State and Federal taxing agencies to ensure continuation of your non-profit status.
We can also assist in other areas on an as-needed basis if you have a specific need that is not listed. Just ask and we will try to meet your need.